Build log
What shipped each week. A video update goes out on YouTube every week.
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Month-end close, note tables, current portion for every long-term line
- Current portion of other long-term liabilities and assets (leases, long-term deferred revenue, notes receivable): entered per balance sheet date, moved to the current line picked, never above the balance, and kept out of the cash flow.
- Month-end close per client: every step read from its own page (trial balance, mapping, reconciliations, flux, statements), asked for by the preparer, signed by someone who prepared none of it, and flagged if anything changes after. One page shows every client's close for the month.
- Note tables from the client's own schedules: fixed assets by class, debt less the current portion, receivables and payables by age. Each ties to the statements or stays blank with the reason. Statement templates can now be read from chosen pages of a long annual report or 10-K.
- Client requests per period: the questions for the client from the flux review and from asking about the numbers, and missing receipts, collected on one list with due dates and status, ready to paste into an email.
- Books from the client's own schedules: sales and sales tax, mileage, home office or anything else, each told what it is, its period, its accounts, whether amounts include tax and the other side. Each becomes one entry, approved by someone else, and shown against the bank lines when there are any.
- Variance analysis: budget and forecast by customer and vendor against the GL, with the sales variance split into volume and price from the client's sales report. Waterfalls for sales, margin and net income, and a decomposition tree from net income down to the account.
- Variance commentary in the client's style (terse bullets, bullets with why, or paragraphs): drafted by AI from the variances, every figure checked, edited by the preparer, refined on request, approved by someone else.
- Budget and forecast from KachiFlow Forecast: sales planned by customer and product there, every other line split by account and vendor from the client's last 12 months of GL, tied to the forecast to the cent.
- Report packages: the reports a client gets each month, quarter or year, with a due date in business days, each item reviewed on its own page, approved by someone other than the owner, downloaded as one zip with an index. A reporting calendar for the whole firm.
- Tax provision, first part: a tax profile per client and year (CCPC, method allowed by the framework, share of the business limit), federal and Ontario rates for the year with their sources, prorated by days when a rate changes inside the year, and every account given a tax category, ticked by the preparer and approved by someone else.
- Current tax provision: capital cost allowance per class with the new first-year incentives, book to tax from the approved statements, losses, federal and Ontario tax at the small business and general rates, and the taxes payable roll-forward with the entry needed. Saved as a version and approved by someone else.
- Deferred tax and the rate reconciliation: temporary differences at the rate enacted at the year end, tax assets recognized only with a reason, and income before tax at the statutory rate reconciled to the tax expense.
- Tax provision workbook and memo: an Excel workbook from the saved version with formulas that can be followed cell by cell, and a memo drafted from the provision's own figures, every figure checked, approved with the numbers.
- Individual tax cases: individuals as clients, one case per CRA issue, letters read and confirmed field by field, objection and other deadlines worked out with their working, and a log of what was sent.
- Tax case drafts: the options laid out with their trade-offs, the route decided by the preparer, the letter to CRA and the client summary drafted and checked figure by figure, a T1 adjustment schedule, Word files, and an interest estimate by quarter.
- Report packages filled out: weekly packages for the AR and AP review, and agings, flux, variance write-ups, reconciliations, the frozen budget and budget vs actual as package items, each with its own file in the zip.
- 13-week cash flow: opening cash from the trial balance or the bank, customers' payments by how fast each one pays, bills by due date, the payments that recur every month in the ledger, typed lines and overrides with a reason. Weeks below the minimum cash in red, approved by someone else, Excel with live formulas.
- Cash actual vs forecast: each week's bank or ledger cash against the approved forecast, line by line, big differences flagged, a commentary drafted and checked figure by figure, approved by someone else. Roll the forecast forward a week, and send it in the weekly package.
- Compare forecast versions: why the reforecast differs from the budget, cause by cause (new actuals, sales plan, drivers, CapEx, scenario, overrides), as a table, waterfalls and a decomposition tree down to customer, product, volume and price. Excel with the bridge adding up.
- Compare 13-week cash flow versions: why this week's cash differs from last week's forecast, cause by cause (opening, AR, AP, recurring payments, settings, ticks, typed lines, overrides), down to the invoice.
- Compare tax provision versions: why one version's tax differs from another's, cause by cause (statements, tax categories, profile and rates, CCA, losses, deferred items, payable), down to the CCA class.
- Engagements and PBC lists: the outside firm's list imported, each line answered by reviewed or approved records (trial balance, statements, recs, agings, tax provision, documents), released by someone who linked nothing, as one folder with an index and the updated list.
- Report packages by email: approved packages sent to confirmed recipients (a second person confirms each address), the files they asked for attached, each send kept.
- Reconciliations reviewed before the reviewer: flags first (timing items not cleared, unexplained, no entry, roll-forward), then a drafted commentary with every figure checked, read and ticked by the preparer.
- Working capital: DSO, DIO, DPO and the cash cycle by month from the trial balances, days to pay by customer and vendor from the general ledger, a backtest of the days, flags, Excel with formulas.
- Working capital write-up: the month's figures frozen, a drafted note with every figure checked, approved by someone who didn't write it, and a report package item.
- PBC lists from a PDF: lines read, checked and ticked one by one; releases emailed to the outside firm's confirmed addresses with the folder attached.
Books from bank statements to a closed year
- Code bank and card lines to accounts. Saved rules run first; AI suggests only where no rule fits; a person approves.
- Split a line between accounts, or between business and personal. The parts have to add back to the cent.
- Sales tax (GST, HST, QST) worked out of the amount, by province, for registrants.
- Invoices and receipts matched to the bank line that paid them: a person confirms, and the tax printed on the invoice goes to the books. Bank lines with no receipt are listed.
- Year-end payables: invoices in the year not paid by its end, saved by the preparer and approved by someone else, with the year-end entry shown.
- Sales invoices from the client's own invoicing export, every row checked, matched to the deposits that paid them (several invoices to one deposit), with the tax as charged.
- Year-end receivables: sales invoices in the year not paid by its end, same save-and-approve step as payables.
- Journal entries for what the bank doesn't show (opening balances, accruals, corrections): typed or pasted, must balance, approved by someone else; accruals reverse themselves.
- The trial balance generated from the books: checked like an uploaded one, feeds the statements, and approving it closes the period.
- The general ledger detail generated with it, checked to roll forward to the trial balance, so the cash flow schedules and reconciliations fill in from the books.
- Signup is one field, your email, on the home page, the waitlist page and the build log.
- Amortization by asset class, worked out from the books (opening balances and the year's additions), proposed as an entry for approval; a year can't close without it.
- Forecast and budget per client, read from KachiFlow Forecast: an approved forecast version becomes the budget, compared with actuals by month and year to date.
- Reconciliations from the books: bank statements, year-end lists and the amortization roll forward fill in the support; an adjustment becomes a draft entry for approval.
- Bank matching for books kept elsewhere: statement lines matched to the uploaded ledger's cash postings (proposed, a person confirms), and what's left fills the bank reconciliation.
- Flux analysis: lines over the client's thresholds flagged, AI drafts why each one moved from the ledger detail, every figure it writes checked against that detail; a person edits and ticks, someone else approves.
- Ask about the numbers: a question in plain words, AI looks things up in the client's trial balances, ledger and budget (read only) and answers; every figure checked against what it looked up.
- Board and customer reports: set up once per client, run each period from approved numbers only, approved by someone else, downloaded as one interactive HTML file (click into accounts, switch columns, print to PDF); AI drafts the commentary, every figure checked.
- PowerPoint from the firm's own template: type tags like {{income_statement}} where content goes; tables and editable charts land in place. A plain default deck when there is no template.
- Statement templates: upload a model set of statements, AI reads its captions, order and notes (never its amounts), a person maps each line and someone else approves it.
- Activity log per client and firm-wide: who did what and when, filtered by date, person or action, exported to CSV; written as it happens and never changed.
- Statements from a template: a client's saved statements in the template's layout, totals worked out and checked, notes edited for the client and ticked by a reviewer, then a Word file.
Read the write-up: KachiFlow Forecast: a forecast you can check
Cash flow, ledgers and books from bank statements
- Statement of cash flows (indirect) with supporting schedules. It stays a draft unless every schedule ties.
- General ledger detail, AR and AP aging, fixed asset and loan schedules: each one tied back to the trial balance.
- Reconciliation workpapers.
- Books from bank and card statements: CSV, OFX or PDF. Every statement has to tie: opening plus lines equals closing.
- Currency conversion at Bank of Canada daily rates.
- A home screen after sign-in, and a waitlist.
Trial balance in, statements out
- Live at kachiflow.com. Every sign-in needs a 6-digit code, with a password or Google.
- Clients, each one seen only by the people assigned to it.
- Trial balance upload: messy exports, many tabs or periods at once. Every amount is read exactly and nine checks run before anything moves.
- Accounts mapped to financial statement lines. A second person approves, and approved versions can't be changed.
- Financial statements with comparatives and drill-down to the accounts. Saved versions export to Excel, Word and PDF.
- Invoices read by AI, every field checked against the document, approved by a person.